Name: MaryAnn Davison
Address: c/o Holden Clough Community Primary School, St Albans Avenue, OL6 8XN
Email Address: firstname.lastname@example.org
Phone Number: c/o 0161 3305248
In order to fulfil our obligations, Holden Clough Primary School collects personal data. Personal data is any information about a living person that can be used to identify that person. We will only collect information that is adequate, relevant and limited to what is necessary in relation to the purposes identified within this policy.
We collect personal data on pupils, parents and guardians, staff, governors, volunteers and other people who engage with or support the school.
Why we collect or use personal data
We use personal data for the following purposes
Holden Clough is required to have a lawful basis for all processing of personal data. Within the GDPR there are 6 lawful bases in total, and of those, there are 5 legal bases which we rely upon: Legal Obligation; Consent; Public Task, Contract and Vital Interests.
The following processes are examples of those which we undertake which are required to comply with a legal obligation under UK law to which Holden Clough is subject:
The following processes are examples of those which we undertake which are necessary for the performance of a contract to which the data subject is a party:
The following processes are carried out under the terms of Holden Clough’s public task:
Before carrying out the following processes we will ask for your consent:
Although unlikely to occur on school premises, vital interests would be applicable if personal data had to be processed in order to:
Special categories of data and data on criminal convictions and offences
We process health related data for several reasons and do this under a legitimate interest under Article 9 of the GDPR. For example:
The school is required to share pupils’ data with the DfE on a statutory basis.
The National Pupil Database (NPD) is managed by the DfE and contains information about pupils in schools in England. Holden Clough is required by law to provide information about our pupils to the DfE as part of statutory data collections, such as the school census; some of this information is then stored in the NPD. The DfE may share information about our pupils from the NDP with third parties who promote the education or wellbeing of children in England by:
The DfE has robust processes in place to ensure the confidentiality of any data shared from the NPD is maintained.
Holden Clough will not share your personal information with any third parties without your consent, unless the law allows us to do so.
The school routinely shares pupils’ information with:
In accordance with the GDPR, the school does not store personal data indefinitely; it is only stored for as long as necessary to complete the task for which it was originally collected.
As well as advice provided by the school’s Data Protection Officer, we also consult the Information and Record Management Society’s guidance on retention periods for school records.
What are your rights?
You have the right to:
Where the processing of your data is based on consent, you have the right to withdraw this consent at any time.
Raising concerns or making a complaint
If you have a concern about the way Holden Clough is collecting or using your personal data, in the first instance you can contact the school’s Data Protection Officer, whose details are provided on the first page of this policy. Alternatively, you can contact the Information Commissioner’s Office, Monday – Friday, 9am – 5pm, on 0303 123 1113.